Introduction
Thirteen Group have over 1500 staff ensuring 70,000 customers across the North East and Teesside have access to homes and support. Thirteen Group were keen to implement modern workplace technology and maximise desk management and meeting spaces at their new flagship three-story office in Middlesbrough.
Thirteen Group had previously worked with Visavvi in 2018 and were delighted with the outcome – making them their Audio Visual partner of choice. The initial brief provided by the client for a comprehensive visitor management system with desk and room booking alongside equipping multiple meeting, collaboration, and open plan desk spaces. This was the starting point of a highly detailed consultation with account manager John Andrews. John spent many hours working closely with Thirteen Group to really understand their wide range of needs before providing his recommendations.
The resulting facility provides a cutting-edge workplace environment with extensive meeting and collaboration facilities accessible via a highly effective room and desk booking system coupled with a content management system delivered via Signagelive. This shows how multiple systems can be utilised to create a digitally diverse workplace.
The Solution
Maximised workplace utilisation
The GoBright solution has several unique features making it the perfect fit. These include a self-service visitor registration system, room booking panels and multifunction desk pucs with status LED’s indicating their current availability state. Complemented with under desk occupancy sensors and outlook based booking system, the management and reporting platform provides real-time and historic booking and utilisation data – all of which provide vital information on workplace utilisation.
Self-service registration
10-inch interactive screen is used at the entry point to the building. Visitors register their arrival, have their photograph automatically taken and then are issued with a photo ID visitor badge. The system then notifies their host of their arrival. All of which improves the visitor experience and frees up resources to concentrate on other vital work.
Visitors and staff are then directed around the building using a series of strategically placed way finding LCD screens. These show real-time room and desk utilisation information allowing staff and visitors to easily and quickly find their intended destination or free workspace.
Workspace monitoring
The reporting and management platform allows Thirteen Group to regularly monitor and review workspace utilisation allowing them to provide access to workspaces that are more in demand providing greater workplace agility. Importantly, actively monitoring user visits and workspace use allows Thirteen Group to maintain an accurate record of who has used which space.
Video communications – Collaboration and meeting spaces
As an organisation with multiple offices and staff working remotely from home being able to keep colleagues and partners connected is vital to Thirteen Group activities. To enable team video communications Visavvi provided a variety of devices across the building.
Content sharing
In all meeting spaces content sharing is made easy with the installation of Barco Clickshare. Clickshare is a wireless presentation system that allows all meeting participants to present and share content seamlessly at the touch of a button connected to their own device. This removes the requirement for cables to be shared between participants improving meeting flow, interaction and reduces cable and hardware failure.
Displays
Throughout the building, professional LED screens have been installed in a variety of size to provide exceptional viewing of all presentation and meeting content. Avocor 65” Windows Collaboration Display (WCD) screens have been installed where content interaction and video calling is required. In addition, AMX control panels provided, Visavvi designed an intuitive user interface that fast tracks user adoption and room control.
Signagelive Digital Signage
Throughout the building, Digital Signage screens relay important organisation information keeping staff and visitors updated. The Signagelive platform provides the perfect canvas for multiple contributors to provide content that is instantly displayed on the screens. Prebuilt playlists or schedules can be created and updated easily from the contributor’s own PC’s.
The Signagelive solution is running in multiple locations on LG SoC screens and also provides content for a 2×2 video wall via one of their approved Windows appliances.
- Photographs were reproduced with permission from Visavvi
Evidence of Success
Through detailed project management, the whole project was successfully delivered within tight timescales.
It was not without challenges as access to the building was delayed several weeks due to building delays. Our committed team of programmers and engineers ensured the whole facility was ready for employees to move in on the original date.
John Andrews – Account Manager – Visavvi
Installation was done to a very high standard and Visavvi worked hard to ensure that the project deadline was achieved and Thirteen could move back into the building on time with the equipment in the meeting rooms.
Building on the success of the project Visavvi is busy working on further installations at Thirteen’s Groups’ other offices.
Chris Archbold – 13 Groups Network & Infrastructure Specialist
We at Signagelive were very pleased to be chosen as a part of this project for Thirteen Group, as it shows the future of workplace technology and what can be achieved using multiple solutions. The team at Visavvi have created a fantastic environment and we look forward to providing further solutions into the rest of the Group offices.
Warren Bremner – Business & Channel Development Manager – Signagelive
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