Microsoft SharePoint is a powerful document sharing and collaboration platform, but when you share it on your workplace Digital Signage screens, you can instantly amplify its impact.
Simply by displaying your SharePoint news, files, and lists on your Digital Signage, you can boost the platform’s potential to drive a more inclusive, data-driven work culture, as well as improve teamwork and streamline workflows.
What is Microsoft SharePoint?
According to Wikipedia,“SharePoint is a web-based collaborative platform that integrates natively with Microsoft Office.”
A familiar tool that businesses can access by subscribing either to Microsoft Office 365 Enterprise, or SharePoint Online, SharePoint enables you to create sites to share and manage documents, tasks, calendars and other information.
How does SharePoint work?
You can build two types of site – either a Communication site to serve as a wider news and information-sharing platform, or a Teams site to manage the collaboration and workflows of smaller groups and departments.
Whether designed to stand alone, or as part of a multi-site Hub, each site always come with its own document library, notebooks, security and design.
Whatever kind of site you do decide to create, it’s likely to be intuitive for most staff to use and manage, integrating seamlessly with popular Office 365 applications, such as Word, and Excel.
But the platform doesn’t come without its challenges, requiring everyone in your organisation to stop what they’re doing and check the latest SharePoint updates on their laptops, PCs, and mobile phones.
That’s not easy to ensure in a busy office environment, filled with distractions, and where everyone is under pressure.
Digital Signage screens
However, by delivering information from SharePoint, straight to your workplace Digital Signage, you can give all your SharePoint news and updates prominence and uniform visibility on every department floor.
Digital Signage for workplace equality
A few strategically placed Digital Signage screens, showcasing SharePoint pages, can also serve as great equalisers, offering company-wide access to information about policies and employee benefits.
You just need to find an enterprise-grade content management system (CMS), like Signagelive, that’s integrated with SharePoint, so you can seamlessly deliver the platform to your Digital Signage players.
With the help of a compatible CMS, you can also schedule SharePoint updates to appear at certain times and dates, either as full-screen content, or as part of a multizone template design.
Protect corporate data
But, to protect your corporate data, you’ll need a Digital Signage solution that enables you to deliver your SharePoint site securely.
Platforms like Signagelive Secure Dashboards let you broadcast sensitive corporate information from business intelligence platforms, such as SharePoint, without exposing your login credentials, or making your data public via URL. Your login details and data are, instead, securely stored in the cloud.
This extra security won’t slow you down. With Signagelive Secure Dashboards, the Data Services Application feature enables you to access multiple dashboards using a single Smart login, so that you can scale out and share, at unprecedented speed, information company-wide, while it’s still fresh and relevant.
“Culture isn’t just one aspect of the game; it is the game.”
Lou Gerstner
SharePoint News
Together with SharePoint News, Digital Signage systems can help build and scale out more engaging corporate communications strategies.
You can use the News web part on your SharePoint page or site to create eye-catching, richly formatted news posts about everything from organisational updates and new-starters to core mission statements and values.
Publishing your latest news posts on your Digital Signage screens maximises the reach and impact, immersing employees in your on-screen updates and making them feel like a part of your organisation’s stories.
SharePoint Files
The power of SharePoint and Digital Signage combined can have a direct impact on your bottom line.
Simply by accessing and broadcasting the company insights that are usually locked away behind password-protected documents, you can begin building an empowering data-driven culture, in which employees make smarter, more informed decisions.
SharePoint document libraries help you kick-start the process, offering a secure, and centralised storage location for all your company-wide and department-specific files.
Create, upload, store and safely access sensitive corporate documents, excel spreadsheets, and presentations that detail everything from company insights and financials to sales reports.
Displaying these documents on your Digital Signage can help ensure individual and team accountability, making everyone aware of sales progress – budgeted versus actual sales, as well as other indicators of company performance.
With shared, “big-screen” visibility of the latest data, you give every staff member the opportunity to track, spot and capitalise on trends, opportunities and gaps in the market, as soon as they start to emerge.
SharePoint Lists
When you use SharePoint with Digital Signage players, you’re also able to improve collaboration as well as team workflows to drive productivity and deliver faster project turnarounds.
As your teams navigate their day-to-day responsibilities, making their way through an inbox full of requests, you can keep them on track by reminding them of “bigger picture” project goals.
Optimise the many possible data visualisations for SharePoint Lists by utilising your Digital Signage to create a “big-screen” viewing experience.
Make it easier for teams to stay on top of workloads with task list views. Customise them to, for example, only feature the most imminent deadlines, or highlight relationships between lists to show the knock-on effect of failing to hit targets on time.
You can also maximise the efficiencies gained by automating various processes within your SharePoint workflows, such as SharePoint Approval workflows.
With the help of your Digital Signage screens, teams are able to see, at a glance, the latest automated notifications on approval status, so they can instantly move the project to completion the second any approval is confirmed.
The edits and revisions made to collaboratively create word documents are just as easy to track on your workplace Digital Signage.
As one team member edits the document on their laptop, it’s automatically updated on screen, displaying a notification to let the rest of the team know of the latest changes.
The benefits of SharePoint are undeniable. But when you use the platform with enterprise-grade Digital Signage, you can maximise your return on investment with a more effective, engaging, and scalable way to deliver it.
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